Author: cwdadmin

BYOD Security IS Possible

Posted on by cwdadmin

Bring Your Own Device or “BYOD” as it is more commonly referred as, means a company allows their employees to use their personal communication devices for work-related activities. It’s a move that not only can cut expenses, but enhances and improves employee productivity. In a study by Tech Pro Research, they report that about 60% of companies now allow their staff to use their own devices for business. But with all the sensitive company information floating on devices that aren’t controlled by the company, many IT professionals get concerned this move puts the organization’s data and software at risk.

However, with the proper BYOD security policy in place, it is possible to safely take advantage of all the benefits this mobile transition can offer.

Truth #1: Personal Devices Need Monitoring and Protection

Because of this, you should install a reputable security product that protects the personal devices being used. Utilizing a reputable mobile antivirus product will help to protect the system from a host of outside threats. When selecting the service, check user reviews and expert opinions.

Truth #2: Protect In-House Systems, Too

Confidential company information must be protected, regardless of what devices have access to it. Software should be implemented that makes it difficult for outsiders to obtain sensitive information. This information should include:

  • Real-Time Traffic Scanner: Monitors any suspicious activities
  • Malware Removal: Detects and removes threats
  • Scanning Engine: Checks and analyzes traffic and sites being accessed

Truth #3: Encrypt Company Files and Communication

After converting to BYOD, all types of devices contain sensitive information including financial details and private corporate communications. This is exactly the type of information that is sought out by hackers looking to sell it to the highest bidder. Because of this, encryption methods should be implemented. The easiest way most companies encrypt data is through a solution like a Virtual Private Network (VPN).

Truth #4: Avoid Spyware

Spyware tools monitor online traffic to retrieve data from your system. However, if the system becomes infected, spyware causes issues like slow-downs, excessive pop-up advertisements, and annoying error messages. These annoying problems can quickly turn into a crisis when corporate data gets thrown into the mix. To prevent these types of problems, these precautions should be taken:

  • Avoid unknown emails and social messages from unknown senders
  • Avoid putting excessive personal information on social media
  • Avoid free software downloads onto any systems containing corporate data

Truth #5: Back Everything Up. Yes, Everything

It’s simply not a choice anymore whether or not to back up your systems, it ‘s a necessity with a multitude of devices carrying your company information virtually everywhere. Today’s data breaches come from a multitude of sources, including ransomware that blocks systems for a ransom payment, as well as aggressive Malware that steals information and erases it after the fact.

Truth #6: Passwords are King

Nothing protects systems better than strong passwords, so every personal and corporate account should require access with passwords that contain letters and numbers as well as capitalization. Implement policies that require BYOD users to create a multitude of passwords as well as double authentication practices that better protect all private information. And lastly, prevent the browser from filling in the password credentials.

BYOD is a wonderful convenience, and many companies have found it to be an answer to many productivity and budgetary issues, but it must be done wisely. However, with the appropriate precautions in place, your company can remain protected while enjoying the conveniences that BYOD provides.

Could a Business VOIP Solution Save You Money?

Posted on by cwdadmin

Any change to your business means assessing the initial cost, the long-term costs, and the potential savings.

Your company’s phone system is critical to your ability to run your business efficiently – connecting with clients and customers reliably. If you switch to a VoIP service provider, will that help or hurt your business efficiency? And most importantly, what will it do to your bottom line?

Connectivity Savings

Whether you have customers around the world or on opposite coasts, connecting to them reliably and affordably is essential. Using a business VoIP system makes calling anywhere in the world just as affordable as calling across the street. Both local and international long distance calling costs less when you use an internet connection to make your calls.

Reliability & VoIP

You need to be able to rely on your phone system. System downtime can cost you valuable hours of productivity. A VoIP system like ShoreTel uses single site architecture, which offers reliable connectivity as well as scalability.

VoIP systems are not just reliable, they are portable. When anyone from your team is traveling and using mobile or even a hotel phone, they can access the exact same phone network as your employees in the office, making business trips more productive overall.

When Productivity Increases, Profits Do Too

The connectivity of the modern world means that in a huge range of industries, more employees are able to work remotely. While this can make for happier employees and lower overhead costs, unreliable phone systems can eat up hours of productivity. VoIP lets remote employees access the same phone system – with the same reliability – as employees that are in house. Increased reliability means increased productivity, which means more efficient employees. When you can do more with fewer employees, you can save a lot on payroll costs.

Long Term Cost Benefits

The long-term cost benefits for a VoIP system are real. Whereas standard phone systems and lines may need to be upgraded every few years, this is a non-issue for VoIP systems that work over internet lines. And when the system does need upgrading, such as for new handsets or new software, the VoIP vendor will cover the cost. Further, most VoIP systems have technical training and support included in the initial cost, meaning no support costs over the life of the system.

Increased Call Security

With 43% of companies experiencing some type of data breach in 2014, concerns about security are at an all-time high. Unlike standard phones, VoIP service providers can configure systems to use an encrypted Virtual Private Network (VPN) to offer increased security for the safety of your employees as well as your customers.

The short answer is that yes, VoIP service providers can certainly save your business money. Of course, the actual savings will vary depending on how your business uses your phones.